What are shortcut menus? The menu that pops up when you right-click in Windows. Why would you want to customize a shortcut menu? Why not? :-)

I spend a lot of time teaching folks in law firms why Paste Special, Unformatted Text is an excellent way to NOT paste all the crud from cut or copied text. Wouldn’t it be great to have the Paste Special command on the shortcut menu, as well as Paste?

Here’s the scoop … Read the rest of this entry »

Anonymous Track Changes

March 8, 2007

Word tracks the name of a person making changes, when Track Changes is turned on. There may be times when you don’t want the name of the person(s) making changes in a document to appear. What can be done to keep this information “anonymous”?

Two ideas … Read the rest of this entry »

Popular keyboard shortcuts … quickly cycle through open Word documents.  Much faster than mousing around!

Ctrl + F6 (hold down the Ctrl key and then press the F6 key) cycles you “forwards” and Shift + Ctrl + F6 cycles you “backwards” through the stack of open Word docs.

Have you worked in a Word 2002 or 2003 document and noticed oddly named styles?

For example, a style named BodyText may exist – and you notice a style named BodyText + First line: 1″, or BodyText + Italic. Not only do the styles seem oddly named, but if you’re accustomed to working with the Styles and Formatting pane open it gets a bit crowded with all those variations on a style name.

What’s going on? What creates those styles? And, how could this be useful to you, or is this just one of Word’s diabolical evil ways?

Let’s look at Tools, Options, the Edit tab, Keep track of formatting.

t-o-e.png

The Keep track of formatting choice, when selected, is the setting that causes Word to create new style names when you manually format a paragraph already using a style.

pop-up.png Read the rest of this entry »

Image files, especially digital photos, can be quite large. There are many ways to reduce the file size – some methods more exotic or cumbersome than others. If you’re looking for tips on quickly reducing the file size and sending the digital photos on their way, we’ve got two tips for you!

Method One
In Windows XP, open the folder where the photos are stored. You may have stored them in “My Pictures” folder, or sub-folders thereof.

Select the photo(s) you want to e-mail. (Reminder: to select more than one, press the CTRL key while you click multiple photos.) Read the rest of this entry »

You may want to print a Word document minus its tracked changes. You can do that – nothing to it! From the File menu, choose Print. Click the Print what list, and choose Document, instead of Document showing markup. It’s that easy! How many of never really look through various options in often used dialog boxes? This type of tip is my reminder to open my eyes and see more!

print_markup.png

I’m always on the lookout for well written Excel tips for crunching large amounts of data.  Seems many of the litigators I know need to analyze large datasets.  Allen Wyatt’s ExcelTips Online is a terrific resource.  He offers a weekly e-mail newsletter, and 2 RSS feeds – Daily Nuggets and the Weekly Classic.

Check out this tip – Deriving Monthly Median Values – the example looks at sixty years worth of data and offers two strategies for finding the monthly median value.  He explains as he goes, which makes his tips even more valuable.  I believe you could take this tip and run with it to suit your needs.

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