Popular keyboard shortcuts … quickly cycle through open Word documents.  Much faster than mousing around!

Ctrl + F6 (hold down the Ctrl key and then press the F6 key) cycles you “forwards” and Shift + Ctrl + F6 cycles you “backwards” through the stack of open Word docs.

Spell Check Your Spreadsheets

February 18, 2006

Did you know Excel has Spell Checking? You can use the Spelling button on the Standard toolbar, or from the Tools menu, choose Spelling.

F7 is the shortcut key to start Spell Checking (it works in Word and PowerPoint as well.)

If your Excel workbook contains multiple sheets, how can you be sure Spell Check works its way through all the sheets? Before you start Spell Checking, select all the worksheets. A quick way to do this is to right-click one of the sheet tabs and choose Select All Sheets. Then start Spell Checking.

To return to the location of your last edit, press Shift + F5.  Lost no longer!

Selecting large chunks of a Word document is easier when you use keyboard shortcuts instead of scrolling (ever get seasick trying to scroll down … too much, too fast … scroll up … woops!).

  • Use the F8 “Extend” key. Click where you want the selection to start. Press F8 key on your keyboard. Notice EXT appears in the Word status bar (bottom center of Word window). Use keyboard to extend the selection – you can use the Page Up or Page Down key, or arrow keys, to make a selection. To turn Extend off, pres the Esc key (Escape) on your keyboard.
  • Use Shift in combination with the desired navigation keys. For example, Shift + PgDn selects from the insertion point to the bottom of the page. Another example – Shift + Ctrl + End selects from the insertion point to the end of the document.