Image files, especially digital photos, can be quite large. There are many ways to reduce the file size – some methods more exotic or cumbersome than others. If you’re looking for tips on quickly reducing the file size and sending the digital photos on their way, we’ve got two tips for you!

Method One
In Windows XP, open the folder where the photos are stored. You may have stored them in “My Pictures” folder, or sub-folders thereof.

Select the photo(s) you want to e-mail. (Reminder: to select more than one, press the CTRL key while you click multiple photos.) Read the rest of this entry »

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Do you mute your cell and land line phone when you need to focus and gain some quality time for substantial work? Do you close your office door, tell your assistant you’d like not to be interrupted?

What about your e-mail? E-mail can be a considerable interruption if you let it. Do you truly need a new e-mail alert popping up or sounding off during those precious times of concentration? No you don’t, and you can turn off those alerts and never look back!

If you use Outlook 2003, here’s how … Read the rest of this entry »

You can ask Outlook to start up the way you want – displaying your Calendar, or For Followup folder, or … you name it. Follow these steps to make it so:

  1. From Outlook’s Tools menu, choose Options.
  2. Click the Other tab.
  3. Click the Advanced Options button.
  4. From Startup in this folder, click the Browse button.
  5. Navigate to desired folder, in example below we chose Calendar.
  6. Click OK, OK, OK. The next time you open Outlook it will open as you chose here!

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We all organize our e-mail differently, because we all work differently and have different needs. BUT! A common complaint is “My Inbox is overflowing!” and a common request is “Organize me!” This post introduces you to using rules to organize e-mail into folders rather than letting it all flow into your Inbox.

I’d like to suggest if you organize your e-mail into folders and sub-folders (especially if you use rules to move incoming e-mail into folders) you create search folders that show you your unread personal e-mail, unread business e-mail, and unread subscriptions and newsletters.

Here’s an example … looking at the screen capture below, we see that right now I have 15 messages in my Inbox, none of which are unread. I have custom Search folders that examine Client-Contact folders, and I can see there is no unread mail there. Likewise, other custom search folders display the embarrassing truth that I have 681 unread newsletters (I’m a newsletter junkie and way behind on spring cleaning) and 7 unread personal e-mails. Because I rely heavily on rules to keep my Inbox clear, these custom search folders ensure I don’t miss any new client or new contact e-mails. Stay tuned for Part II of this post where we learn how to create these custom search folders!
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Rather than wade through a full inbox, why not create rules that automatically move incoming e-mails into a folder, for your review at a convenient time?

The biggest objection to this is … if new e-mail isn’t in your Inbox, won’t you have to waste a lot of time clicking through folders, looking for important new mail? No … you can also learn to create search folders so you can quickly see where new e-mail is, so you don’t have to worry about looking through the folders. Read the rest of this entry »